Assistant Director of Admissions

  • Location: The Art Institute of Vancouver
  • Job Code: 1234
  • Number of jobs available: 4
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The Art Institute of Vancouver is seeking an Assistant Director of Admissions (ADA) to join our growing team.


Position Summary:
Responsible for recruiting qualified applicants for admissions to the school in accordance with provincial and federal accreditation and Institute policies and regulations, consistent with the highest ethical standards. The ADA is responsible for managing time and inquiry resources to generate interest in our programs.  The ADA must conduct a high quantity of prospect phone contacts to secure appointments and interview activity, and to conduct follow-up activity with unresolved interviewees and future class applicants.

Key Job Elements:

  • Accurately and completely explain educational programs, expected outcomes, students services, and financial consideration to students, parents, and educators.
  • Manage inquiries to achieve prompt contact and performance activity weekly goals; utilizes approved recruitment policies/formats; makes prompt and effective contact with inquiries and redirects unqualified candidates based upon incompatible career
  • Secures new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact about the Institutes offerings.
  • Schedules and conducts interviews, pursues qualified candidates for enrollment, and determines appropriateness of candidates for admission based upon career goal compatibility.
  • Accurately forecast projected new students on a periodic basis for Camus Admissions Head.
  • Consistently conducts follow-up meetings, monthly at minimum, with all applicants to ensure successful matriculation.
  • Assists other personnel and departments with data collection and problem solving.
  • Participates in appropriate recruitment and enrollment activities including: open houses, regional presentations, training sessions, orientation programs, career days, etc.
  • Other duties as assigned.

 

Organizational Relationships:
Reports to: Senior Director of Admissions
Interacts with: Outside clients (potential students and their parents) staff and faculty.

Job Requirements (Knowledge, Skills and Abilities):

Knowledge:

  • Bachelor’s degree in Business or a related field preferred.
  • Minimum of 1-2 years admissions recruitment or non-durable goods sales experience.
  • Possess a sincere interest in helping others achieve life goals.

Skills:

  • Excellent written and verbal communication skills.
  • Strong interpersonal skills with both faculty and student populations.
  • Superior organizational and problem resolution skills.
  • Goal oriented and highly ethical.
  • Strong expertise with MS Office as well as field related hardware and software packages and systems for reporting features.

 

Competencies:

  • Continuous learning
  • Personal Adaptability
  • Initiative
  • Job Knowledge
  • Credibility
  • Student Focus/Service
  • Professionalism
  • Communication
  • Teamwork/Collaboration
  • Problem Solving

 

Abilities:

  • Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments.
  • Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.
  • Ability to adapt to changing assignments and multiple priorities.
  • Ability to manage multiple tasks and successfully meet deadlines.

______________________________________________________________________________________

Environment:   The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.
While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

Notice
The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to
perform job-related tasks other than those specifically presented in this description.
 

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